Draft compliant violation notices, assessment letters, and board correspondence in seconds, with your community’s CC&Rs and letterhead built in.
Oakridge Estates HOA
c/o Summit Community Management
November 12, 2025
Dear Mr. Henderson,
On a routine inspection of the community on November 8, the Architectural Review Committee observed that the front-yard fence at 482 Maple Lane exceeds the height limit set in CC&R Section 4.3.
Please bring the property into compliance within thirty (30) days of this notice or contact the management office to discuss…
Features
Every letter a property manager opens before noon, drafted on your community’s letterhead, grounded in your CC&Rs.
First Violation Notice
Courtesy notice for a first-time community standards violation.
Second Violation Notice
Escalated notice for an unresolved violation after first notice.
Final Warning + Hearing Notice
Final notice with scheduled Board hearing for ongoing violations.
Fine Assessment Letter
Official notice of a fine voted on by the Board after a hearing.
Delinquency / Past-Due Notice
Notice of past-due HOA assessments with payment instructions.
Welcome Letter for New Homeowner
Warm welcome to a new homeowner with key account information.
Community Newsletter
Monthly community newsletter with board message and announcements.
Maintenance / Community Notice
Notice about upcoming maintenance, repairs, or community changes.
Board Meeting Agenda
Professional agenda for upcoming Board of Directors meeting.
Board Meeting Minutes
Official minutes drafted from bullet-point notes.
ARC Application: Approved
Approval letter for an architectural modification request.
ARC Application: Not Approved
Denial letter for an architectural modification request.
How it works
1. Type
2. Inputs
3. Draft
Why Covena
What used to be a half-day of letter drafting takes minutes.
Every draft cites the actual rule from the community on file.
Export polished, on-brand letters ready to mail or email.
Not a generic AI tool. Purpose-built for community management.